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CONSTITUTION
For
BOWMANVILLE NEWCASTLE
BASEBALL ASSOCIATION
Effective October 19, 2006

1.01 ARTICLE 1 - The name of the organization shall be

"BOWMANVILLE NEWCASTLE BASEBALL ASSOCIATION".

1.02 ARTICLE 2 - The objectives of the Association shall be:

a) To foster and improve baseball in Bowmanville and Newcastle.

b) To protect and promote the mutual interests of the members.

c) To institute and regulate competition for recreational ball leagues in Bowmanville and Newcastle.

1.03 ARTICLE 3 - MEMBERSHIP

a) Membership in this Association shall be composed of registered players; guardians of registered players, coaches, assistant coaches and elected officers.

b) Baseball Associations, Affiliated Members and Clubs may apply each year for membership in the B.N.B.A. A $50.00 administration fee will be assessed to these applicants.

c) The Executive shall have the power to accept or reject applications for membership to the B.N.B.A.

d) FEES: Player fees shall be determined by each of the affiliated baseball associations playing under the M.C.B.A. umbrella.

e) The Executive prior to registration shall set fees. The Vice President of the Division and the Treasurer will only consider a refund of a B.N.B.A. registration fee or a part of the fee if the player is ill or moves away from the B.N.B.A. jurisdiction. All refunds are subject to a $20.00 administration fee. Refunds may not be issued under any other circumstances.

f) All members of the B.N.B.A. shall agree to abide by and comply with the Constitution, By-Laws and rules of the B.N.B.A.

1.04 ARTICLE 4 - ELIGIBILITY

a) Priority for registration in House League, T-Ball and Four Pitch shall be given to residents of Bowmanville and Newcastle.

1.05 ARTICLE 5 - OFFICERS

a) Executive to consist of a President, First Vice President House League, Second Vice President T-ball Four Pitch, Treasurer and Secretary and up to 15 Directors who wish to stand. All of who must reside in the communities of Bowmanville or Newcastle.

i) No person may stand for office on the Executive of the B.N.B.A. whose position on the B.N.B.A. Executive is, or may be perceived as, a conflict of interest. The Executive of the B.N.B.A will decide upon a conflict of interest. Each member shall advise when he/she feels they are in a conflict of interest situation. The Officers of the B.N.B.A. shall decide if there is a conflict of interest and if the member is not going to benefit directly or indirectly the member shall be deemed not to be in conflict.

b) Each Manager, Coach and Assistant Coach of any affiliated Association shall be considered a non-voting member of the B.N.B.A.

c) The Executive shall have control of the affairs of the Association and shall have the power to fill vacancies that may occur in its number from time to time.

d) The Executive shall also have the power to deal with cases that are not otherwise provided for or covered by the Constitution and bylaws.

e) The Executive shall meet once a month or more when business warrants. Five officers, one of which must be the President, 1st Vice President or 2nd Vice President shall form a quorum for Executive meetings. Said meeting must be chaired by the President if present or the 1st Vice President if the President is not present. If neither the President nor 1st Vice President is present, then the 2nd Vice President must chair the meeting.

f) There shall be an annual Meeting between September 1 but no later than October 31.

g) The Associations fiscal year end shall be October 31st.

1.05 ARTICLE 5 – OFFICERS (cont.)

h) Nominations may be submitted in writing in advance to the Secretary 48 hours prior to the Annual Meeting. Nominations shall also be accepted from the floor of the meeting. All nominations must be properly seconded. In order for a name remain on the ballot, a nominee must so request at the Annual Meeting in person or must have indicated to the Secretary in writing prior to the election. It is required that a nominee for an elected position have at least 1 (one) year’s experience sitting on the Executive of the B.N.B.A. or a proven track record with any similar organization.

i) The Executive can amend or alter the regulations of championship competition where necessary in agreement with the M.C.B.A.

j) The Executive can issue or revoke certificates of a player whose address has changed and will deal with such cases as necessary

1.06 ARTICLE 6 - DUTIES OF OFFICERS

a) The President shall preside at all meetings of the Bowmanville Newcastle Baseball Association and Executive with the usual privileges of the office.

b) The 1st Vice President House League shall perform the duties of the President in his absence.

c) The 2nd Vice President T-Ball 4 Pitch shall perform the duties of the President in the absence of the President and 1st Vice President House League.

d) The Secretary shall keep accurate records of the proceedings of the BOWMANVILLE NEWCASTLE BASEBALL ASSOCIATION and of the Executive.

e) The Treasurer shall keep full and accurate records of all monies of the B.N.B.A. and of the Executive.

f) The President, Treasurer and Secretary shall be the Financial Committee. As such, they will look after the day to day finances of the B.N.B.A.

g) Any two (2) members of the Financial Committee must sign all

cheques issued by the B.N.B.A after approval of the

corresponding Vice President or Director. All new Financial Committee members' signatures shall be cleared at the bank

immediately following their taking office.

H) All monies budgeted for payroll purposes to BNBA

Umpires shall be taken from the general account, prior to the start of the baseball season. It shall be put into an account under the control of the Director of Umpires and 1 other director as deemed by the Director of Umpires. A copy of all payrolls shall be supplied to the Treasurer and designated signing officer on umpires account for audit purposes.

1.07 ARTICLE 7 - ELECTING OFFICERS AND EXECUTIVE

a) The BOWMANVILLE NEWCASTLE BASEBALL ASSOCIATION shall, at its’ Annual Meeting, provide the floor with the opportunity to nominate, second and vote for a new Executive as stated. Even and odd years shall pertain to the year in which the A.G.M. is held.

1) The President, Treasurer and Second Vice President, T-Ball/4-Pitch in even years.

2) The First Vice President, House League, and Secretary in odd years.

3) When a vote is necessary for an elected position (see items #1 and #2) ballots shall be handed out for all members to cast their vote. These ballots will then be collected and counted by the Secretary and President. The President will also vote but this vote will only be used in the event of a tie.

1.08 Article 8 - AMENDMENTS

a(i) An Amendment to the Constitution or the Bylaws of the BOWMANVILLE NEWCASTLE BASEBALL ASSOCIATION must only be made at an Annual General Meeting and must have a TWO THIRDS (2/3) MAJORITY of the votes cast in order to be carried. Notice of any proposed alteration or amendment must be filed with the Secretary of the B.N.B.A. in writing two (2) days prior to the Annual General Meeting and the Secretary shall then forward a copy to each Executive member and to each Affiliate member before the Annual General Meeting.

a(ii) An amendment may only be proposed by the B.N.B.A Executive or by a member in good standing.

b) ORDER OF BUSINESS - ANNUAL MEETING

1) President's Address

2) Reading of the minutes of the Last General Meeting or any Special Meeting held during the year

3) Secretary's Report

4) Treasurer's Report

5) Umpire's Report (if present)

6) Reports of the Executive Committee

7) Committee reports

8) Consideration reports

9) Correspondence

10) Amendments

11) General Business

12) Election of Officers and Executive

c) RULES OF ORDER OF ANNUAL MEETING

The following are the regulations of the Government of the BOWMANVILLE NEWCASTLE BASEBALL ASSOCIATION during the time

of business, and the business shall be disposed of in the order of business as noted in Section 1.08(b).

1) NO MOTION shall be received unless properly moved and seconded and said motion shall not be open for discussion until so stated by the presiding officer.

2) ALL MOTIONS shall be decided by a majority of votes cast in accordance with the Constitution and Bylaws. When the presiding officer sees fit to exercise his right to vote on any question before the meeting, he shall, from the chair, be at liberty to explain his vote. Any question on which on which there is an equality of votes in consequence of the presiding officer's vote, shall be deemed to be negative.

3) NO delegate shall speak twice on the same subject without permission of the Chair unless in explanation or by the mover in reply.

4) A delegate desiring to speak or submit a motion shall rise and remain standing and respectfully address the Chair and shall not be interrupted unless on a point of order.

5) NO amendment to a motion shall be in order after an amendment to an amendment.

6) When a motion is under debate no motion shall be entertained except to lay on the table, or to amend the original motion and these motions shall take precedent in the order named.

7) An amendment that reverses the sense of the main motion is not in order.

8) After the motion has been stated by the presiding officer it becomes the property of the Association but may be withdrawn at any time previous to amendment, unless objected to by a delegate.

9) There shall be no debate upon a question after it has been put by the presiding officer.

10) Members of the B.N.B.A. 18 years of age and older are eligible to

vote at the A.G.M.

1.09 ARTICLE 9 - GENERAL

The Constitution and Bylaws of the BOWMANVILLE NEWCASTLE BASEBALL ASSOCIATION as shown in this book are intended as a general guide and cannot specifically cover each situation that may arise. Therefore, the President in regular or special meetings, with a quorum of the Executive, will have the authority to interpret and decide to the best of their judgement with regards to all these circumstances or any specific case, regarding any matter pertaining to any and all clauses contained herein and that their decision is final.

1.09 ARTICLE 9(a) SPONSORSHIP

All monies collected for House League and Select teams whether primary or secondary sponsorship etc. shall become the property of the B.N.B.A. and shall be used as directed by the Executiv

2.01 RECREATIONAL BASEBALL LEAGUES

a) Recreational and competitive baseball leagues must abide by the rules of the B.N.B.A. as set down in their Constitution and Bylaws or as amended by the M.C.B.A.

b) House League and competitive rules may be amended at the Coaches meeting prior to the start of the season. Amendments must be voted on by ALL COACHES IN THAT DIVISION. A two-thirds (2/3) majority must be in favour to effect a change. Prior to implementation, the changes must be submitted for ratification to the Executive of the M.C.B.A. The T-Ball/4-Pitch rule changes will be ratified by the Executive of the B.N.B.A. Upon ratification these rule changes will be forwarded to the director of umpires

c) All tournaments hosted by the B.N.B.A divisions must submit a complete set of "Tournament Rules" to the Executive of the B.N.B.A. prior to publicizing the tournament. Tournament rules should follow the guidelines established for league play as closely as possible.

3.01 INVESTMENTS

1) The Officers with signing authority for the B.N.B.A. shall create a "Building Fund" with the aim of building a clubhouse and/or obtaining land and/or constructing baseball diamonds at sometime in the future. Any changes in the use of these funds can only be enacted by a special public meeting (70% in favour) or every 5 years at the Annual General Meeting.

a) From time to time the Association may run fund raising events with the specific aim of raising funds for the said Building Fund.

b) Any monies received that are deemed to be surplus to the requirements for running the Association in any given year may be invested in the said fund.

c) All financial statements and records shall be audited by an

Independent accountant prior to the end of each term of the Treasurer and shall be submitted at the up coming A G M.

BYLAWS

1a) Any Executive member of the B.N.B.A. EXECUTIVE COMMITTEE who misses three (3) consecutive meetings without proper justification or explanation shall be asked to resign from the Organization. If the Executive member refuses to resign, said member will be expelled from office.

b) A member if unable to attend any regular B.N.B.A. meeting may send a non-voting delegate.

c) Permission is granted to send in a written absentee vote on a specific issue.

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